“The most efficient way to live reasonably is every morning to make a plan of one’s day and every night to examine the results obtained.”
“Yesterday is gone. Tomorrow has not yet come. We have only today. Let us begin.” — Mother Teresa
”It’s not enough to be busy, so are the ants. The question is, what are we busy about?” — Henry
One of the mistake people make and will sure live to regret is the inability to place value on time, always work productively and always be ready to learn. I had a problem on time management when I wanted to be successful I consulted my mentor, books, i prayed about it and I learned a lot which I would share with you very soon. Like My Past JCI President JC PAUL AKINGBOLA would always say ” I don’t know when we would learn” and I always think about it, that is its when are close to the graveyard or when we die before we will be willing to learn simple lessons learned in life.
Benjamin Franklin once said that “Well done is better than well said.” or to paraphrase this in modern terms,
“Don’t talk the talk, instead walk the walk”. Some people constantly talk about the things they are going to do but then keep procrastinating. Take action if you wish to get results. A stitch in time would have confused Einstein. If it weren’t for time, everything would happen at once. Do you often feel stressed out with too much of workload? As time passes by, do you feel like you have more tasks on hand than you have time to do them or you could have effectively use your time to complete all the given tasks?
The secret strategy is to organize your tasks and use your time effectively to get more things done each day. This can help you to reduce stress and do better at workplace. Time management is a skill that takes time to develop and is different for each person. You just need to find what works best for you. Use few strategies listed below for few weeks and see if it can help you.
Here are success strategies that you can use to improve your time management skills and increase productivity.
#1. Always plan your day: Take the first 30 minutes of every day to plan your day. Don’t start your day until you complete your time plan. The most important time of your day is the time you schedule to schedule time.
#2. Start using a dairy: Carry a schedule and record all your thoughts, conversations and activities for a week. This will help you understand how much you can get done during the course of a day and where your precious moments are going. You’ll see how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations and actions.
#3. Learn to say No: Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.
#4. Avoid time thieves: Put up a “Do not disturb” sign when you absolutely have to get work done. Idle chatters lead only to poverty. You have to DELETE and move aways from some type of friends that always subtract and divide you. If those around you are idle chatters you need to place this inscription on your door now! ”IDLE CHATTERS ARE NOT ALLOWED HERE CHECK THE NEXT DOOR PLEASE!” When packed to my new apartment I place the inscription on my door and my destiny was restored.
#5. Delegate When Possible: If you find after doing up your schedule that there isn’t much time left over, then think about delegating work. If you work alone, get a virtual assistant. Remember what David Allen says: “Only do what only you can do.” On my walk in to work every morning I think to myself “What’s the most value I can add to my business today?” And then I go do that. Find other people to help you, even if it’s for $5 at a time on Fiverr.com.
If you want to build something great then you need to have a great respect for your time. You shouldn’t be doing at least 50% of the things you’re doing right now in your business. Delegation is not
running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates as per their
skills and abilities.
#6. Avoid Multitasking: Human beings can’t multitask (no, not even women). Our brains have become good at task switching, but cannot actually focus on two things at once. If we try to do more than one thing at the same time we lose time refocusing on the new task. If at all possible, focus on one job at a time and complete it before moving on to something else.
#7. Start Early: Most of the successful men and women have one thing in common. They start their day early as it gives them time to sit, think, and plan their day. When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you don’t
perform as well.
#8. Block out distractions: Practice not answering the phone just because it’s ringing and e-mails just because they show up. Disconnect instant messaging. Don’t instantly give people your attention unless it’s absolutely crucial in your business to offer an immediate human response. Instead, schedule a time to answer email and return phone calls. Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.
#9. Make an action plan. When you are assigned a big project with a final due date, break it down to ensure that you stay on track. Set checkmarks for yourself and make periodic due dates for different sections to make the project less overwhelming.
Practice the following techniques to become the master of your own time.